标准编号：ISO 16175-3:2010
中文名称：信息和文献 电子办公环境中记录的原则和功能要求 第3部分：商务系统中记录的指南和功能要求
英文名称：Information and documentation — Principles and functional requirements for records in electronic office environments — Part 3: Guidelines and functional requirements for records in business systems
发布日期：2010-12
标准范围
This document will help organisations to ensure that evidence (records) of businessactivities transacted through business systems are appropriately identified andmanaged. Specifically, it will assist organisations to:—understand processes and requirements for identifying and managing recordsin business systems;—develop requirements for functionality for records to be included in a designspecification when building, upgrading or purchasing business systemsoftware;—evaluate the records management capability of proposed customised orcommercial off-the-shelf business system software; and—review the functionality for records or assess compliance of existing businesssystems.It does not provide a complete specification but rather outlines a number of keyrecords management requirements, with recommended levels of obligation, whichcan be used as a starting point for further development. As outlined in the document,organisations will still need to assess, amend and select their requirements based ontheir business, technical and jurisdictional environments and constraints.This Module only addresses records management requirements and does notinclude general system management. Design requirements such as usability,reporting, searching, system administration and performance are beyond the scopeof this document. It also assumes a level of knowledge about developing designspecifications, procurement and evaluation processes, therefore these related issuesare not covered in any detail.Requirements for the long-term preservation of digital records are not explicitlycovered within this document. However, the inclusion of requirements for exportsupports preservation by allowing the export of records to a system that is capable oflong-term preservation activities, or for the ongoing migration of records into newsystems.While the guidance presented in this Module should be applicable to recordsmanagement in highly integrated software environments based on service-orientedarchitectures, such scenarios are not explicitly addressed. Similar principles andprocesses will apply in such environments, but additional analysis will be required todetermine what processes and data constitute, across multiple systems, the requiredevidence or record of any particular transaction.Use of the term ’system’ in this document refers to a computer or IT system. This isin contrast to the records management understanding of the term that encompassesthe broader aspects of people, policies, procedures and practices. Organisations willneed to consider these wider aspects, and to ensure that fundamental recordsmanagement supporting tools such as disposition authorities,2 information securityclassifications and a records culture are in place, in order to ensure records frombusiness systems can be appropriately managed.
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